AFC Lightning Constitution
January 2006 (amended to reflect name change)
The Club will be known as AFC Lightning.
The purposes of the Club are to promote the amateur sport of football through Mini Soccer Association Football at a number of ages, notably from Under 6s through to Under 16s in the Lightning area and community participation in the same. This is to be done through arranging competitive / non competitive matches in a safe environment, to form lasting friendships and from time to time arrange Social Events for the enjoyment of all associated with the club.
These Rules form a binding agreement between all involved with the Club.
a) The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to the Football Association. The Rules and Regulations of the Football Association Limited and Parent County Association and any League or Competition to which the Club is affiliated for the time being, shall be effective without prior approval by the Club.
b) No alteration to the Club Rules shall be effective without prior approval by the Club Committee and any Rule changes will then only be made at an AGM or EGM. Any proposed changes must be submitted to the Committee 28 days prior to the meeting
c) Any person(s) associated with AFC Lightning will also abide by the Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy, along with AFC Lightning’s own Code of Conduct
d) If at any General Meeting a resolution for the dissolution of the Club shall be passed by a majority of the voting members present, the Club Committee shall:
i) Call an Extraordinary General Meeting (subject to the rules governing an EGM).
ii) If as a result of the EGM the Motion to wind-up the Club is passed the Club Committee shall immediately execute the provisions as set out in Rule .
a) The Club Members and Signed On players shall be those persons listed on the Club Register. This Register will then be held and maintained by the Membership Secretary.
b) Membership is open to any person wishing to play football for the above-mentioned Club, subject to squad number limitations as defined by the manager and/or regulatory authority. Parents will be encouraged to become involved in Club events.
c) The Football Association and Parent County Association shall be given access to the Membership Register on demand.
d) Parents / Guardians will abide by the AFC Lightning Code of Conduct duly signed by themselves before the registration of their child to the Club.
e) The definition of Members is as follows: A parent or guardian of the children that are on the Membership Secretary’s Register. Any adult without a registered child may apply to the Club Committee to become a member and will be required to pay an annual subscription fee.
f) Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis
g) The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
h) The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.
a) An annual subscription fee, payable by each registered player shall be determined by the Club Committee.
b) The Club Committee shall have the authority to levy further contributions from the Members as are reasonably necessary to fulfil the objects of the Club
Property & Funds
a) The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the club.
b) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
c) The Club may also in connection with the sports purposes of the Club:
i) sell and supply food, drink and related sports clothing and equipment;
ii) employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
iii) pay for reasonable hospitality for visiting teams and guests
iv) indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
d) The Committee will have due regard to the law on disability discrimination and child protection.
a) The Officers of the Club shall consist of – CHAIR-PERSON, VICE CHAIR-PERSON, GENERAL SECRETARY, TREASURER, CHILD PROTECTION OFFICER. No one person shall hold more than one post at any one time.
b) The officers will have the following Powers:
i) Spend or commit to spend up to £100 without prior approval of the Club Committee
c) The Club Committee will consist of the Officers, 1 Manager and/or 1 nominated representative per age group. This group collectively will be called the CLUB COMMITTEE. The Committee shall also be directed by a minimum of 5 persons being present at meetings, two of which must be officers. At any meeting held, the CHAIRPERSON will always have the casting vote.
d) The Club Committee shall have the following powers:
i) With due consultation, to dispose of or acquire assets as it deems fit.
ii) To suspend or expel any Member or Officer deemed guilty of bringing the Club into disrepute with the Football Association and of the conduct prejudicial to the good name of the Club. All formal complaints MUST be submitted to the Club Committee, through the Secretary, in WRITING ONLY.
iii) To act upon all information acquired, and to report on all changes to its Members.
iv) To fill any vacancy arising at the AGM or through resignations.
e) The Officers and the Club Committee shall be elected at the AGM, which will be held in the Close Season. An EGM may be called with 28 days notice by anyone associated within the Club. This request must be in writing to the Club Secretary, and must be supported by a minimum of 3 fully paid up members
f) Communication between Members concerning Club issues will not be made after 9 p.m. except in an extreme emergency.
g) Club Committee Members of AFC Lightning shall register any interest with the Club Secretary, in any other committee on which they serve or are associated with. Members will abstain from voting on any issues that the Club Committee deem are in anyway related to these other committees.
h) Committee Decisions: The Club Committee, whose decision shall be final and binding, shall deal with any matters not covered by these forgoing Rules.
i) All Committee Members must sign and return back to the Secretary the tear off slip attached to their copy of the Rules & Constitution.
Meetings shall be held on regular basis and decisions will be made by a simple majority vote, except for:
Any winding up of the Club and disposal of assets will be decided at an AGM or EGM and only when a majority vote of three quarters of the Club Committee has been achieved.
Before any Member is suspended or expelled from the Club, the Member shall have the right of appeal to the Club Committee in writing within 14 days of their grievance, where a majority of two thirds of the committee will then be required to make a final decision.
The Committee will receive a balance sheet at every meeting and review the Central Funds.
All items for the Agenda must be submitted to the CHAIRPERSON 7 days prior to a meeting.
All AOB must be submitted to the CHAIRPERSON 48 hours prior to a meeting.
It is expected that Committee Members attend all meetings. Any Member not attending 3 CONSECUTIVE MEETINGS shall be deemed to have RESIGNED FROM THEIR POSITION. The Club Committee then reserve the right to assign the age group Vote to another age group representative.
Meetings will be always be minuted, and copies will be made available to members, unless agreed by the Club Committee that a matter shall remain confidential.
The Club will provide insurance as follows: Personal Accident cover for all teams, Public Liability cover for all its Members and Public Indemnity to cover Players and Managers. Included in the Insurance will also be cover for Players travelling from the Clubs? home ground to and from matches.
The Committee shall appoint an independent auditor each year and shall require that all annual statements of accounts be made up by 31st March each year and submitted to the Auditor. An Annual Balance Sheet shall be presented to all Members seven days prior to the AGM and to the Football Association on demand.
Code of Conduct
The Club Committee will maintain a Club Code of Conduct. All members shall abide by this code at all times VOTING
a) Fully paid up Members over the age of 16 will be entitled to vote at AGM / EGM
b) Voting at General meetings will be on the following basis
c) 1 Vote per officer
d) 1 Vote per age group (unless an additional vote is assigned under clause 8f).
e) Chairman to have the casting vote.
f) In the event that an officer is also a manager, the officer will have one vote, if an assistant is nominated and present they will vote on behalf of the age group.
a) The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
b) The Committee will then be responsible for the orderly winding up of the Club’s affairs.
c) After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
I. to another Club with similar sports purposes which is a registered charity and/or
II. to another Club with similar sports purposes which is a registered CASC and/or
III. to the Club’s governing body for use by them for related community sports.
Where there is any conflict between any of the above Rules (“key Rules”) and any other rule or rules the key Rule(s) will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)